Train employees with the help of an AI assistant

Updated: September 16, 2025

Presentation

Let’s analyse how to simplify and speed up the process of creating online presentations for corporate training, while increasing their effectiveness and engagement through artificial intelligence. Is it really necessary to demonstrate the benefits of training and professional development for employees, representatives, and partners nowadays? Probably not. The wisdom of Henry Ford, who famously said, “The only thing worse than training your employees and having them leave is not training them and having them stay,” remains a cornerstone of modern business strategy. However, despite this understanding, a deep and costly gap exists between the purpose of corporate training and its impact. The reality is that for many employees, corporate training has become synonymous with disengagement. We must honestly admit that very often, online presentations and webinars for internal company needs are much less interesting and original than those intended for working with clients. While these tools once revolutionized corporate learning with their accessibility and time-saving potential, their overuse has led to a predictable and boring format: static, templated, boring slides delivered by a tired presenter. This isn’t just a feeling – it’s a quantifiable problem. More than half of virtual attendees dropped out of a webinar within the first 15 minutes because they found the content uninteresting. Moreover, 56% of attendees will leave if the content doesn’t meet their expectations. This high rate represents a significant drain on the company’s resources, turning valuable work hours into wasted time. This systemic failure of traditional methods has led to a crisis, while the new technological revolution offers a new solution. The rise of Artificial Intelligence (AI) opens up a double opportunity for learning and development (L&D). First, AI provides powerful tools to fix the broken process of creating and delivering training, making it more efficient, engaging, and personalized. Second, AI itself has become a critical skill that must be learned. AI is quickly becoming a “silent co-worker” in companies: with nearly half of U.S. employees secretly using AI tools at work (often paying for them out of pocket) to boost their own efficiency. This article provides a comprehensive guide for L&D leaders, HR managers, and department heads on how to use AI assistants to solve the corporate training crisis and build a future-ready workforce.

Why Traditional Corporate Training Fails in the Modern Workplace

The ineffectiveness of many corporate training programs isn’t due to a lack of effort but rather to fundamental flaws in the traditional process of designing and delivering them. These processes create a cycle of inefficiency, disengagement, and wasted potential that many companies find difficult to overcome.

The Time Sink of Content Creation

The burden of preparing training materials usually falls on a few key people, such as department heads, HR managers, and marketers, who are already overloaded with work. The time commitment required is staggering. 47% of individuals who create presentations spend more than eight hours on a single deck. Even a relatively simple 10-slide presentation can take several hours to create. For slides containing complex data or custom graphics, the time can increase to two to three hours per slide. This huge time investment not only drains resources but also means that by the time training materials are created, the information may already be outdated in today’s fast-paced business environment.

The Psychological Barrier of Public Speaking

A significant, often overlooked, barrier in knowledge sharing is the common fear of public speaking. This is no small problem: approximately 75% of people experience some level of anxiety about public speaking. An HR professional might be an expert in talent acquisition and building relationships with employees, but the thought of recording a presentation can be a source of intense stress. This fear prevents countless experts within their organization from sharing their valuable knowledge, creating an artificial shortage of trainers. Responsibility is then distributed among a small group of willing speakers who may not be leading experts on the topic, leading to speaker burnout and a systemic suppression of internal expertise.

The Cognitive Failure of Text-Heavy Content

The format of traditional online training often works against the basic principles of human cognition. The typical “death by PowerPoint” (where slides are overloaded with text and bullet points) is a neurologically inefficient way to transmit information. The human brain is wired to process visual information far more effectively than text alone. This cognitive bias has a huge impact on how we learn information. By relying on text-heavy, visually uninteresting slides, traditional teaching methods actively hinder the learning process they are intended to facilitate.

The AI Co-Pilot: Revolutionizing Training Content Creation

Fortunately, the same technological progress that has accelerated the need for continuous learning has also provided the tools to meet that demand. A new generation of AI-powered platforms is fundamentally changing the process of content creation, transforming it from a time-consuming chore into a streamlined creative process.

From Prompt to Presentation in Minutes

The days of just staring at a blank slide are over. Modern AI presentation makers can generate a complete, well-structured presentation draft from a single text prompt. An L&D manager can simply type, “Create a 10-slide training presentation on new cybersecurity protocols for remote employees,” and the AI will produce a presentation complete with an introduction, key topic slides, and a conclusion. This feature directly addresses the “8+ hours” problem by reducing initial creation time from hours to minutes and allowing creators to focus on refining and customizing content rather than building it from scratch.

Automating the Script and Structure

Beyond slide generation, AI is also great at the fundamental task of developing educational materials. AI tools can be used to brainstorm training topics, develop logical content outlines, and even write entire scripts for the presenter. This is especially valuable for leaders tasked with creating training on topics outside their core competencies. The AI acts as a research assistant and structural editor, ensuring the completeness and logic of the training program. This frees up the author to focus on overall messages, adding detailed examples, and ensuring the content is fully aligned with the company’s culture and goals.

Generating Custom, Relevant Visuals

To combat the cognitive failure of text-heavy slides, AI offers a powerful solution for visual creation. AI image generators can create high-quality, custom images that meet the specific training content requirements, eliminating the time-consuming and often expensive process of searching stock photo libraries or hiring a photographer. Need an image of a diverse team collaborating on a specific software interface? AI can generate it in seconds. This simplification of the design process makes it easy for any training creator to adhere to the principles of effective visual communication, ensuring that every presentation is not only informative, but also engaging and memorable.

Meet Your New Presenter: How AI Avatars Transform Training Delivery

While AI has the potential to revolutionize the creation of training materials, the final hurdle for many remains the delivery. The fear of public speaking and the logistical challenges of live presentations are major obstacles. AI Avatar technology is a revolutionary solution that automates the delivery process, overcomes psychological barriers, and opens up new opportunities for personalization and scalability.

A Deep Dive into Pitch Avatar

Pitch Avatar offers a suite of AI-powered features designed to solve the key training challenges:

Automated Scripting and Translation: Building on AI’s content creation capabilities, Pitch Avatar helps generate a polished script. Importantly, you can also translate text into multiple languages, making it an essential tool for companies looking to ensure consistent training across regions.
Personalization: A common mistake is to think that personalization is only necessary when dealing with customers. In the context of internal corporate training, personalization is a powerful tool for demonstrating respect for employees, which in turn increases trust and team cohesion.
Talking AI Avatars: A user can simply upload their photo and the presentation text. Then generates a lifelike digital avatar of that person, which delivers the presentation with a chosen voice and intonation, synchronizing lip movements and animation. It also allows you to create a virtual presenter for any topic, or even use multiple digital characters in one long presentation to keep your audience engaged.
Interactive Q&A: An AI avatar can do more than just talk. It can be configured to interact with the audience by recording comments and answering frequently asked questions that have been pre-loaded into the knowledge base. If the avatar encounters a question it cannot answer, it will notify a live presenter who can join the session to provide the answer, combining the scalability of automation with the need for human expertise.
Asynchronous Learning and Analytics: Instead of trying to coordinate schedules across time zones, a trainer can simply send a link to the presentation. Employees will be able to access training at a time convenient for them. Once an employee starts viewing, the content creator receives a notification and a detailed report on the user’s activity, including information about which slides were viewed and for how long. This provides concrete data on the material being learned, which is critical for compliance tracking and certification.

Implementing AI in Your Corporate Training Program

Transitioning to an AI-powered training model and developing AI literacy across the entire company requires a strategic, phased approach. The following five-step plan provides a practical framework for learning, development, and HR leaders to help them lead their organizations through this transformation.

Step 1: Assess Needs and Set Clear Goals

Before you implement any tool or training, start by defining success. Work with department heads to identify which AI tools and skills are most relevant to specific roles. Conduct a baseline skills assessment to understand the current level of AI proficiency within the organization. Based on this, set clear and measurable goals. These could include “reducing new employee onboarding time by 20%”, “reducing presentation creation time by 50%”, or “increasing the completion rates of mandatory compliance training”.

Step 2: Build Basic AI Literacy

Start with an educational program for all employees. This initial training should cover the basics of what AI is, how large language models work, and their primary capabilities and limitations. The goal is to dispel myths about the technology, dispel common misconceptions, and create a common vocabulary. This ensures that everyone, from individual employees to senior executives, has a common understanding of the technology that is changing their work.

Step 3: Provide Practical, Role-Specific Training

After establishing a foundation, move to practical training for different business functions. For the marketing team, this could be a workshop on prompt engineering for content creation. For the sales team, it might involve simulations using an AI avatar to practice product demos. For HR, it could be training on using AI to analyze employee feedback surveys. The role-based approach ensures that employees learn to apply AI directly to their daily tasks, which is the key to driving confident adoption.

Step 4: Set AI Policies and Ethical Boundaries

This step is most important. Develop and communicate clear policies for the responsible use of AI. This training should cover critical topics like data privacy, security protocols for handling sensitive corporate information, and compliance with relevant regulations. Crucially, it must emphasize the importance of human control. Employees must be trained to critically evaluate and verify AI-generated outputs, understanding that AI is a powerful assistant that complements human judgment, not replaces it.

Step 5: Promote Continuous Learning and Measure Effectiveness

Artificial intelligence technologies are developing rapidly, so training cannot be a one-time event. Create a culture of continuous learning by creating internal AI user groups or appointing “AI champions” within teams to share best practices. Continuously monitor key metrics related to your initial goals, such as AI adoption rates and productivity improvements. Regularly gather employee feedback to refine and update the training program, ensuring it remains relevant and effective as new AI tools and techniques emerge.

Conclusion

Corporate training is at a turning point. The traditional model, characterized by high costs, low engagement and inefficient knowledge transfer, is no longer sustainable. Problems of professional burnout, widespread public speaking anxiety, and content formats require fundamental changes.

Artificial intelligence offers a comprehensive solution to solve this problem. It covers the entire training cycle: from creation to implementation and beyond. AI content creation assistants simplify the learning content development process, enabling subject matter experts to create engaging content in less time. AI platforms are changing the way we deliver learning, making it scalable, personalized, and available on demand, while removing the psychological barriers that have long held back internal learning.

At the same time, the need to train employees to work with AI is more urgent. The rise in AI usage is a clear signal that employees are ready and willing to use these tools. Management now needs to channel this enthusiasm into structured AI literacy programs that maximize productivity while managing risk. By embracing a future of personalized learning materials and content integrated directly into workflows, organizations can move beyond fixing a broken system and begin building a truly agile, resilient, and future-ready workforce. The journey begins with one strategic step: implementing the right AI assistant to guide the process.